Committee Chair Resources

August

1. Email principals at Comstock, Ogle, and Elliot to find out when their back to school nights are (Meet the Teacher and arrange for tables at the event)

2. Get flyers from our District Executive to hand out at the Meet the Teacher events.

3. Have a planning meeting to finalize the budget and dues amount for the next year. 

4. Update the BeAScout pin in the Unit Pin area in my.scouting (dues, info, etc.)

5. Update the Pack970.org pages (Join and Curious with dues info as well as the Our Pack Story page with den leader updates)

6. Order supplies for Raingutter Regatta (pool noodles, wood skewers, cardstock paper, markers)

7. Set up volunteers for the Meet the Teacher events and coordinate the booth (folding table, racing tablecloth, PWD cars, standing signs, giveaway bracelets & stickers, signup sheets)

8. Finalize the Join Scout Night plans (presentation, locations, volunteers, supplies, District staff, lunch speeches, etc.)

9. CHECK DAILY Pull in data entry for new joining members and invitations (inquiries) WATCH ONBOARDING INSTRUCTION VIDEO

September

1. CHECK DAILY Pull in data entry for new joining members and inquiries 

2. Make sure everyone knows when first meetings are, camping, etc.

3. Finalize camping reservations from the pack

4. Organize a camping planning meeting

May - After rank advancement final Pack meeting:

1. Update WhatsApp group icons and chat names (see below)

2. Update the "Our Pack Story" page to move the den leaders listed at the bottom to the correct new ranks.

3. Have a planning meeting with the committee to set the program dates for the upcoming year

June

1. Get with our District Executive and District Volunteers to pick the earliest Join Scout Night Date (like Sept 1)

2. Work on securing a location for the Sept 1 event (Join Scout Night + Raingutter Regatta)

3. Work on the camping reservations for the upcoming year if they are open

After the rank advancement ceremony at the last Pack meeting, you will need to update the WhatsApp community. Since the members of each den will stay the same, it's easier to simply rename the den and upload the new icon. The icons and the titles for each grade level are below so that the formatting stays the same year to year.  The Chipmunks will get renamed to Lion. Lions will get renamed to Tigers, etc. 

Copy the titles exactly as they are below.

You will start a new Chipmunks chat after the ceremony too that will be for next year's kiddos.

IMPORTANT: You will also want to post this message in each den to reduce parental confusion after you rename the chats and update the chat logos. The reason this causes a little confusion is because the final pack meeting happens before the end of the school year, but the new chat titles include their child's next year grade, not the grade they are still in. Copy and paste!

"Congrats to all of our scouts who have now moved up a rank. I just updated this den's group chat with the new icon and chat title for this upcoming year which is the grade your child will be in the fall. Wanted to let you know so it's not confusing."