Embedded Files
Setting up Scouts
Setting up Scouts
Scouts will automatically appear on your Scoutbook Plus roster within 24 hours of their official registration with your unit.
Setting up Parents / Guardians
Setting up Parents / Guardians
Parents and guardians will now automatically be added to their Scout’s record when the Scout is registered and is brought into your unit by the system. If you do not see a parent or guardian associated with a Scout, contact your local council Registrar and ask them to make the association in their system. Once they do, it will be reflected in Scoutbook Plus in 24 hours.
Creating Dens and Assigning Scouts
Creating Dens and Assigning Scouts
Scoutbook Plus automatically brings in Scouts and leaders to your Scoutbook Plus Pack Roster page who are registered in your unit by your council. You will want to create Dens in Scoutbook Plus and assign Scouts and Den Leaders to them.
NOTE: At the current time, this functionality is not available on mobile devices, please use a desktop or laptop computer.
First click on the Den heading on the roster page. This is a toggle that will display any already existing dens.
To add new dens, select the Add Den menu item from the Roster Page. This will send you to the Create Den Page. From here you can create new dens and add people to the new dens. New dens may take a few minutes to appear on the Scoutbook Plus roster.
Editing and Advancing Already Existing Dens
Editing and Advancing Already Existing Dens
Clicking the Den toolbar option displays your dens. To see Den Leaders assigned to existing dens use the Show Filtered option to the right of the toolbar (more on that later in this guide.) You can modify den information of existing dens by clicking on the Den menu and then the Edit button for the correct den.
From here you can change the Den information (name, number, etc.)
NOTE: Changes may take a few minutes to be reflected on the Scoutbook Plus roster.
You can also promote or demote a den (change the Den Level.) That is advance it from Lion to Tiger, Wolf to Bear, etc. You can also demote it to a previous level if you wish. You have complete control.
You can also add people to the den and remove them from the den.
This is also where you would assign Den Chiefs to the den. For more help on assigning Den Chiefs, see our guide here.
Remember to save your work at the bottom of the page.
NOTE: Wait for adults and Scouts to appear on your rosters. They will appear to be available to be assigned to dens 24 hours after they are officially registered.
Adding an individual Scout to a Den
Adding an individual Scout to a Den
You can easily add an individual Scout that is currently not assigned to a den to a den by hovering over the three vertical dots along side the Scout’s name and clicking on Add to Den.
Entering Advancements
Entering Advancements
Click on the Scout’s name in the Roster screen.
A new Screen will show the Scout’s advancement progress.
Here is a short overview of Scoutbook for Cub Scout Adanvcement
What the Different Advancement Statuses Mean
What the Different Advancement Statuses Mean
The statuses that are used throughout various parts of Scoutbook Plus are listed below.
1. Started – means in progress
2. Completed – means the youth has completed the item but it needs approval from their unit leader. This can be entered by a leader, parent or Scout. It also can be entered with either Scoutbook.com or in the Scouting Mobile App
3. Approved – The unit leader has verified (i.e., “signed off”) that the youth has completed all requirements. (As far as Scouting America is concerned this youth has earned this advancement.)
4. Awarded – FOR CUBMASTER USE ONLY Some units like to have a way to keep track of which advancements have been approved but not yet presented to the youth. This is where the “Awarded” status comes in. A unit leader can choose to mark all advancements which have been presented to their youth as “Awarded”. (Note: this will remove any advancement from Purchase Orders.)
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