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Den Level Progress Reports
Den Level Progress Reports
To view a progress report for any Den, simply click on Reports in the left menu, then select Custom Reports, then Run the Den's report.
Running a Report to Bring to the Scout Shop see our guide here:
Running a Report to Bring to the Scout Shop see our guide here:
!! Do not mark items as awarded on an Open Purchase Order as that will remove them from that PO. Be sure to close the PO prior to awarding items.!!
STEP 1: Approve Any Unapproved Badges
STEP 1: Approve Any Unapproved Badges
Click on To Approve tab. Then click on the item category you wish to approve advancements in.
Then check off the individual advancements you wish to approve. Then click on Approve Items in the upper right.
STEP 2: Get the Advancement Report for the Scout Shop
STEP 2: Get the Advancement Report for the Scout Shop
Click on the To Purchase tab. All items that are marked approved but not marked awarded and are not already in a closed PO will be displayed. Check off the items you wish to move into a purchase order cand click on Add items to order at the upper right.
NOTE: Pack 970 does Rank Advancement all at the same time in the last Pack meeting of the year. Do NOT select any completed ranks for normal Pack meetings.
Then click on View Order at the bottom of the page:
STEP 3: Print and submit the Purchase Order to the Scout Shop
STEP 3: Print and submit the Purchase Order to the Scout Shop
Click on Download Purchase Order button. Save the PDF to your computer.
Send an email to 6115-LyleGambleScoutshop@scouting.org and send this email with the PDF attached. Give them at least 48 hours notice before you plan to pick up. This will save you a TON OF TIME because they will pull all of the items for you and have them ready to pick up!
Hi. Please pull the attached Purchase Order for awards for our upcoming Cub Scout Pack Meeting for Pack 970. I will pick up the awards on _______________. If you have any questions, my phone number is (xxx) xxx-xxxx.
At the end of the year when it's time for Rank Advancement, you also need to download the Advancement Report for the report the Scout Shops. This is a requirement because the Ross Perot foundation pays for the rank patches. For the end of the year, you will also need to purchase:
Parent ribbons for all new parents
Rank advancement parent pins for each scout who advanced.
Any additional neckerchiefs needed for the bridging program to cover the number of scouts crossing ranks. Tiger Wolf Bear Webelos AOL
STEP 4: Marking an Advancement Awarded FINAL STEP BEFORE THE PACK MEETING
STEP 4: Marking an Advancement Awarded FINAL STEP BEFORE THE PACK MEETING
Once you have handed the advancement award to the Scout, you may mark the advancement as awarded by clicking on the To Award tab and checking the item and clicking on Award Items in the upper right. You can get to this page from legacy Scoutbook by selecting the Needs Awarding report in the unit Reports menu.
The acts to close the advancement so it won’t show up on future POs.
TIP: Wait to do this until you have finished purchasing all items. Sometimes the Scout Shop is out of stock on certain things, so you will need to do this process carefully. If you leave it as "not awarded yet" then it will stay on the open items to purchase list so it does not get forgotten.
!! Do not mark items as awarded on an open PO as that will remove the items from that open PO.
Once you have all of the items IN HAND listed on the PO... THEN you can close the PO!!
If they were out of stock on any items, remove them from the PO before closing it out so you can keep the items on the list.
PRO TIP: Once you have all of the items from the Scout Shop, you will want to close the Purchase Order so that it clears everything from the future shopping lists and prevents confusion or duplicate awards being purchased.
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